A “To-Do” List Game Changer

14 Dec

A little over a month ago, I started using a digital organizational tool for work and personal tasks. It’s genius. I’d like to personally thank the creator of this tool. If you are someone who works well with “to-do” lists and you get satisfaction out of checking off tasks as you finish them, then you should definitely check out Todoist and see if it works for you. {Side note: This is not a sponsored post. I just really love this tool.}

Lists are my jam. I need them to stay on top of all the things swirling in my head that I need to accomplish. And since I’m very goal-oriented, Todoist really hits the mark for me when it comes to having something useful to stay organized with those goals, especially on the go. I am using the Todoist for Business subscription, which is one of their paid subscriptions, but you can easily start using the free version for yourself. And… wait for it… there is an app. Yeah, I know. There’s an app for everything. But honestly, this app is a game changer. You can look ahead at your list of tasks to see what you’ve set to accomplish for the next 7 days, edit and move tasks around and even assign them to other team members on a project. Here’s a look at my list that I’ve started for next Friday.



really like that I can categorize items according to filters like “Work”, “Personal”, “Errands”, etc. It’s completely customizable, so you can create other filters or categories that fit your needs. You can also create a Team Inbox for your team if you are using something more than just the free personal version of Todoist. Creating team projects means you can pass files, give instructions or comments with the voice feature and check on your team’s progress without interrupting them to ask. I believe you can also send files to your team if you wish. You can set reminders, set reoccurring tasks to appear on your list every day, every Thursday or every other week. I tell you… game. changer.

One of my favorite things about Todoist is when I have checked off everything on my list from a specific day. Depending on the time of day you finish (I snapped this on my phone around 5:30 pm), it will show you something like this:


Ahh. Thank you. I think I just might do that. Again, if you’re an organizer and a goal setter, this is instant gratification. And in the 5 or 6 weeks that I’ve been using Todoist, I have not had a single task carry over from one day to the next. I like to see that list cleared by the end of the day, or if I’m being totally honest, by the time I go to bed. I even use the list for household chores, things I don’t want to forget to do on the weekends and jotting down notes about calls to make, etc.

I have Todoist synced on my desktop computer, laptop, iPhone and iPad. I have no excuses to forget the items on my list. They are literally everywhere. This isn’t to say that I don’t still jot down things to remember in my agenda {yes, I still use an agenda and write things down and probably always will}, because this isn’t an agenda in the typical sense. I put meetings and phone calls, birthdays, travel schedules, client deadlines and other important dates in my agenda. I also add items to do, but they are usually more specific to different work-related projects and goals. Todoist is a complementary tool, at least for me. However, I could see Todoist being the sole tool someone uses to stay organized. It’s that user-friendly and easy to keep up with.

So, that’s my review of Todoist as a really awesome organizational tool. I haven’t used all the features yet, like the file pass or voice notes, but I will test these features out down the road when I need them. Hopefully this post is helpful if you’re looking for a new way to get or stay organized in the new year. You really don’t have to be very tech-savvy to use it, and it’s very customizable. I think my subscription gave me a 30-day trial period. So, give it a go. It might work for you. 😉

Have you used Todoist or something similar to organize your tasks and projects? Do you use it for both personal and work-related tasks? What’s your favorite feature?


Posted by on December 14, 2014 in Entrepreneurship


Tags: , ,

2 responses to “A “To-Do” List Game Changer

  1. Mary

    December 21, 2014 at 7:31 am

    Great post. I’ve been using Todoist since you told me about it a few weeks ago and I am LOVING it. Especially with all the projects I have going on now and knowing it’ll be even more in the future – this tool is definitely a game changer. Thanks for sharing!

    • mypersonalcoffeebreak

      December 21, 2014 at 9:34 am

      Yay! So glad you like it. It’s a great way to check things off your list on-the-go, too. The other day I was actually checking them off on my phone as I was out running and completing errands. 🙂


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